To be classified as a graduate student in the University, the student must be admitted to the graduate program and registered as a Predoctoral Resident student or Special student either on a full-time or part-time basis on campus. Special student status is awarded to graduate-level students who are not candidates for a Johns Hopkins advanced degree and is limited to two consecutive terms of either full or part-time status. Once students begin their graduate course of study toward a degree, they must complete a minimum of two consecutive semesters of registration as a full-time, resident graduate student. To qualify as a resident student, the student must be present on campus and working toward fulfilling the requirements for the degree. The Chair of the department/program or appropriate designated faculty determines, for each of its students, what constitutes a program of full-time or part-time study. In order to be registered full-time, a student must engage in a full-time program of courses, seminars and/or research approved by the Chair of the department/program or appropriate designated faculty. The University does not define full-time in terms of credits, courses, or any other such unit. The Chair of the department/program or appropriate designated faculty certifies each student’s status at the beginning of every semester/quarter. The time-to-degree from matriculation for degree candidates is determined by the department/program/division, but may not exceed 12 years. Any approved leave of absence would not count toward the 12 years.

Students wishing to pursue a degree involving more than one department or division must apply to and be accepted by both departments/divisions. Except in approved joint programs, the intention to pursue more than one degree simultaneously must be approved by the Graduate Board before the end of a student’s first year. Students pursuing a combined bachelors-masters program must formally apply to and be accepted at the time the program is initiated.

Registration
Students must register each semester from matriculation through graduation. A student’s departure from the University without an arranged term leave of absence or predoctoral nonresident status will be deemed a permanent withdrawal from the student’s program. While on leave or nonresident status, students are expected to provide the Registrar’s Office and their department with an updated current address and are expected to respond to all communications and mailings (e.g. the Annual Report Form) within the deadlines specified. Failure to return these forms will be deemed a withdrawal. Students who withdraw from their programs must be formally readmitted, at the discretion of the Chair of the department/program or appropriate designated faculty, before they may return to the University. If readmitted, they need not pay a second admission fee but must satisfy the residence requirements for the degree following readmission (even if previously satisfied) and must pay all outstanding fees. Failure to register by the published deadlines of each division may be interpreted as a withdrawal from the program.

Courses required by the department/program and completed by the student should be entered on the official transcript.

Change in Registration Status
Students may request a change from Resident status to either Nonresident status or request a Leave of Absence. Nonresident status is normally reserved for doctoral candidates who have completed all requirements for the degree except the dissertation and have the permission of the Chair of the department/program or appropriate designated faculty and the Graduate Board to continue work away from the University. Arts & Sciences and Engineering students must petition the Graduate Board for changes of registration status.

Students must obtain the signature of their department/program Chair, and the signature of the Director of International Student and Scholar Services if he or she is an international student before submitting their application for the change in status to the Graduate Board. A letter of explanation must accompany the application as well. Students should petition the Graduate Board for a change in status well in advance of the semester for which it is desired. When requesting a change of status for the current term, such petitions must be submitted no later than the end of the second week of the semester.

Term Leave of Absence
A student may apply for a term leave of absence (LOA) when medical conditions, compulsory military service, or personal or family hardship prevents them from continuing their graduate studies.  Financial difficulty alone does not warrant a leave. A term leave of absence will be granted for a specific period of time, not to exceed a total of two years. When approved for a term leave of absence, the Chair of the Graduate Board will notify the student. During the leave period, a student may not be enrolled at another university. Before applying students should consult their department for information regarding funding for when they return from their LOA. Prior to requesting the LOA, it is also highly recommended that the student contact the Health Insurance Coordinator in the Registrar’s Office for information on how the LOA will affect their health insurance coverage. When on an approved LOA there is no tuition charge; the period of leave is simply regarded as an interruption of the degree program.

A student on a term leave of absence is not to make use of any University services or facilities (e.g. research or computing labs, athletic facilities, etc). A student on a term leave of absence that wishes to continue working at the University is not eligible to be paid through the Student Payroll Office. Therefore he or she must be hired through the Human Resources division of the department employing them. No exceptions can be made.

Predoctoral Nonresident Status
Graduate students may be granted up to five years of nonresident status. This status is normally reserved for doctoral candidates who have completed all requirements for the degree except the dissertation. You must have the support of your department for this status change. When approved for nonresident status, the Chair of the Graduate Board will notify the student.  Each student on nonresident status will be required to pay a fee of 10% of the full-time tuition rate. Nonresident registration materials are mailed to the student by the Registrar prior to each semester they have been granted the status and must be returned to the Registrar’s Office each semester.

There are no restrictions on access to campus facilities, faculty advising, or JHU services, with the exception that nonresident students are not permitted to enroll for courses. International students who file for CPT1 and must show enrollment in a course should contact the Graduate Board or Registrar’s Offices for information. If approved, you will be responsible for securing your own health insurance. Nonresident students may be employed on campus (through the Student Employment Office only), but may only work up to 20 hours per week. Nonresident students working for the University must be paid an hourly rate and therefore must be categorized as salaried employees for Student Payroll purposes.